The Data Management Module - The Overview Tab
Introduction to the Data Management Module
The Data Management Module gives you direct control over your organization's data lifecycle. Use it to create and manage data retention policies that match your specific needs.
The Overview Tab
The Overview tab acts as a real-time dashboard, providing key insights into your organization. It gives you a clear and immediate count of:
Your total number of locations
The total number of people in your system
How many of those individuals are active Clevr users
The total number of records
Analyzing Form Activity
The Records tile provides a detailed breakdown of form usage across your organization, allowing you to see which forms are most active.
From the Overview screen, click the Records tile. You will see a list of every form with the following details:
The number of people associated with each form
The total number of records for each form
A clear view of the form's active or inactive status
Related Articles
Related Articles
Configure Notifications in Form Management
Overview A notification is a configurable workflow item that is sent to one or more specified users and/or roles when it is triggered. The notifications card and the notifications editor in form management is used to configure notifications. Common ...
Bulk Data Entry
Bulk Data Entry is used to update records in bulk with the same information. How to Access Bulk Data Entry Before you navigate to the Bulk Data Entry module, select the appropriate school in the top right location dropdown. You can access the Bulk ...
The Data Management Module - Certificates of Deletion
The Data Management Module generates a Certificate of Deletion for every record removed using the tool. To create a certificate: Click Certificates of Deletion in the right-hand menu. Select your desired date range or apply any other filters. Click ...
The Data Management Module - Configuring a Staff Retention Policy
Each staff member or other role can be configured with a specific data retention policy. Setting a New Policy Click Staff/Other in the "Persons Retention" menu on the left. Click Add New Policy in the upper right. On the next screen, choose the role ...
The Data Management Module - Configuring a Student Retention Policy
Configuring Retention Policies The Person Retention area is where you will define the rules for automatically deleting student and staff data. To Set a Student Retention Policy From the main menu, navigate to the Person Retention section and click ...